Annual canvass 2016
Every year we are required to carry out a ‘canvass’ to ensure that the electoral register is up to date.
This year the annual canvass of all properties and electors will take place from August 2016 to the end of November 2016 in readiness for the publication of the revised register of electors on 1 December 2016.
What we're doing
Around the middle of August 2016 we will send a form, known as a household enquiry form (HEF), to every household in Chorley. The form will be addressed to ‘The Occupier’ and will contain the details of all those in the household who are currently registered. If we do not have any electors currently registered at an address the form will be blank.
What you need to do
We will ask you to confirm that the details of those living at that address and registered to vote are correct or to update the details where circumstances have changed. Anyone in the household can respond to the form but by law every household must respond. Please respond to the HEF as soon as possible as this saves the council money and avoids an officer having to visit your home. Please note that completing the HEF does not register you on the electoral roll.
Are all the details correct?
If the details are correct, all you need to do is follow the instructions on the HEF. You can respond online at www.elecreg.co.uk/chorley , by telephone at 0808 284 1458 or by text message to 07786209358. These options save us money but if you prefer, you may return the completed form in the post. See your HEF for further details.
Updating incorrect or missing details
If the details on the form are incorrect - for example, someone has moved away or moved in - follow the instructions on the form to let us know.
Choose only one of the following two options:
• respond online at www.elecreg.co.uk/chorley by entering the security codes on your form and following the instructions
• respond by completing your form and returning it to us at the address provided.
If you are adding a new elector at your address, that person needs to complete an additional form which we will send out in due course. Alternative they can apply to register online at www.gov.uk/registertovote and in which case we won’t need to post the extra form out.
What happens next?
If you confirm that there are no changes, we won't write to you again as part of the 2016 canvass.
If you tell us there are new people eligible to be registered, we will send each person an individual registration form. This form invites that person to apply to register to vote individually. To save paper and money we strongly recommend that each individual you have added on your household enquiry form applies to register online at www.gov.uk/registertovote.
If we are unable to verify a person’s identity from the details provided on the form or online, or the individual registration application is not fully completed, we will ask for additional documentary evidence of their identity for example a photocard driving license or passport.
If you tell us someone has moved away, we may have to send them a further letter confirming that we intend to remove their name from the register.
If we do not receive a response to the HEF by 29 August 2016 a reminder will be posted and at a later stage, if still no response is received, an officer will visit your property to obtain the required information. All individual registration forms that are not responded to will follow the same process. It is therefore important that you respond as soon as possible and preferably by using the online service.
It is essential to respond to any communications sent to ensure you are included in the revised register that will be published on 1 December 2016. Not being included on the register means you will not be able to vote in future elections or referendums and may also affect your credit rating.
If you move home
Each time you change address you need to re-register to vote. The quickest and easiest way to do this is online at www.gov.uk/registertovote.You can do this at any time.
Frequently asked questions
Can I complete the form electronically?
Yes. If there are no changes to make to the details on the form, you can use the telephone/SMS/internet options.
If you need to make changes, you can do this using the online option described above. You cannot make changes by telephone or SMS. Please do not return the form in the post if you use one of these options.
There are people listed on the HEF that do not live here, what do I do?
If anyone listed on the HEF is not living at your address, you can use the internet option at www.elecreg.co.uk/chorley to remove them. Alternatively you can respond using the form provided. Their name/s should be clearly crossed through and the completed form should then be returned to the Electoral Services Office in the prepaid envelope provided.
The property is still empty.
If there are no names listed on the HEF, please tick the relevant box in the section “Nobody eligible to register to vote?”, sign, date and return the form to the Electoral Services Office.
Do I put down everyone who lives here?
You need to include the name and nationality of everyone aged 16 or over who is resident and eligible to register to vote. If there are no eligible residents, you should confirm this in the section “Nobody eligible to register to vote?” and return the completed form to the Electoral Services Office.
I’ve registered to vote on line - do I still have to fill in this Household Enquiry Form?
Yes, you must still complete it, so that we know the details of everyone at your address.
Do I have to fill in the Household Enquiry Form?
By law you must complete and return this form.