Annual canvass of electors - 2019
Each year we are required by law, to carry out an annual ‘canvass’ of electors. The aim of the canvass is to ensure that the electoral register is up to date and to identify any residents who are not registered. Only those names contained on the electoral register will be able to vote at elections and referendums, it is therefore important that you are registered so that you can have a say on issues important to you. Please note you are not automatically registered if you, or a member of the household, pays council tax.
This year the annual canvass in Chorley will run from July 2019 until the end of November 2019 in readiness for the publication of the revised register of electors on 1 December 2019.
1. Around the middle of July every household in Chorley will be sent a Household Enquiry Forms (HEF). The form, which will be addressed to ‘The Occupier’ contains pre-printed details of those electors currently registered at the property. Where no names are listed, our records show that the property is empty.
2. Each household is required to complete and return the HEF by law, even if there are no changes to report or the occupiers are not eligible to vote in UK elections. 3. Reminder forms will be issued later in the process and may also include a member of our canvass team knocking at your door to collect the completed HEF. It is therefore important that you respond to your HEF as soon as possible to save the council money and avoids a member of our canvass team from visiting your home.
Please note, if you are not already registered, completing the HEF does not register you on the electoral roll. The HEF is the first step of a two-step registration process.
What you need to do
If the details are correct, all you need to do is follow the instructions on the HEF. Using your security codes printed on the front of the form. You can respond using one of the following options:
• online at www.elecreg.co.uk/chorley
• by telephone at 0808 284 1458 or
• by text message to 07786209358.
• The above options are quick and easy to do and will also save the council money associated with administrated. However, if you prefer, you can return the completed form, in the envelope provided, by post. See your HEF for further details.
Updating incorrect or missing details
If the details on the form are incorrect - for example, someone has moved in or out of the property, please follow the instructions on the form to let us know.
Choose only one of the following two options:
• Respond online at www.elecreg.co.uk/chorley
• Send your completed form back in the envelope provided
What happens after the HEF is returned?
• For those households with no changes, the canvass process is complete. You should not receive anything further from us relating to the 2019 canvass.
• Anyone new that has been added to the form with then be invited to register. We will send a YELLOW ‘Invitation to Register Form’ (ITR). The form looks very similar to the HEF but is addressed to a specific person and relates only to them. This form is the second step of the two-step registering process mentioned above. Only once the second step has been completed will a person be registered, and then only from 1 December.
If you would prefer to register on line visit www.gov.uk/registertovote, but you still must respond to the HEF. You can register this way at any time, and if you register straight away it will stop us from sending out the yellow ITR form saving the council both time and money.
Once you have completed your registration, either on line or by filling in the form, your details will be verified. In some cases, you may be asked to provide further documentary evidence to prove your identity. If this applies to you, we will notify you in writing, and will include a list of the various forms of identification methods that would be acceptable.
If you tell us someone has moved out of the property, we may have to send them a further letter to your address confirming that we intend to remove their name from the register. We do this to give an elector who may have been accidently taken off the HEF, the opportunity to tell us they still live at the same property. If we have not had a response from them within 14 calendar days, they will automatically be removed from that address.
If we do not receive a response to the HEF by 2 August, a reminder will be issued. If we haven’t received a response to the reminder an officer will visit your property to obtain the required information. All ITR forms that are not responded to will follow the same process. It is therefore important that you respond as soon as possible and preferably by using the online service.
If you move home
Each time you change address you need to re-register to vote and update your voting preference if you vote by post or proxy, as your new registration will automatically have you voting at a polling station. The quickest and easiest way to do this is online at www.gov.uk/registertovote. You can do this at any time and do not need to wait for the annual canvass.