Our General Privacy Notice sets out further details about how we define personal data, other data controller the council works with, and full details regarding your rights with respect to your personal data. View our General Privacy Notice.
The amount and type of personal data Democratic and Member Services collects from members of the public and councillors will depend on why and how you are contacting or interacting with us.
This may simply mean providing your name and address, but for some things we may need to ask you for more details and sometimes sensitive personal data or special categories of personal data.
Record of decisions and meetings
We publish a record of decisions and meetings, as well as any background information and reports that inform discussion.
In order to provide this service, we will need to process some or all of the following categories of personal data about members of the public, co-optees and elected members:
The majority of council meetings are transacted in public. Agendas and reports for all council and committee meetings are made available to the public 5 days in advance of meetings, in accordance with statutory requirements.
The council welcomes petitions as a valuable tool for people to let us know their concerns about the local community. In order to review and respond to a petition submitted to us, we will need to process some of the personal data of the people who have signed it.
We provide a platform for people to create epetitions on our website.
In order to provide this service, we will need to process some of all of the following categories of personal data:
Under data protection legislation, we have a statutory duty to provide and make publicly available records of council meetings and decisions taken. If you ask a question, or participate in a discussion, some information about you and what you say will be included in the minutes of the meeting.
Petitions and our response will be published on our website. We will only publish the name of the person who submitted the petition. We are permitted to use your information regarding petitions because it is a task carried out in the public interest.
We may have legal obligations to retain some data in connection with our statutory obligations as a public authority; for example minutes and details of decisions are kept permanently. in general, we will endeavour to keep data for as long as we need it. This means that we will delete it when it is no longer needed. The types of data and the approximate retention period are included in our retention schedule.
if we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
When we collect your personal data we will tell yo how we are going to use it. Where we process your personal data, you have a number of rights under data protection law. These include:
Please contact us if you have any questions about this privacy notice of the personal data we hold about you or to exercise all relevant rights, queries or complaints at: The Data Controller, Head of Legal, Democratic and HR Services, Chorley Borough Council, Town Hall, Market Street, Chorley, PR7 1DP.
Telephone: 01257 515151