We are Chorley Council and your privacy is important to us. We aim for full transparency on how we gather, use, and share your personal information in accordance with the General Data Protection Regulation.
If you have any concerns about how the Council is handling your personal data, these can be raised with the Council's Data Protection Officer:
We keep our privacy notice under regular review and we will place an updated version on this page. This will help ensure that you are always aware of what information we collect and how we use it.
We want to collect data on all people asking for help with homelessness
At your assessment you will be asked questions about:
Your information will only be used for research and will be anonymised so the researchers will not know whose data they have.
Your local authority will send your information to MHCLG using a secure IT system.
Your personal information (name, date of birth, gender, last known address) will be used to identify data collected as part of your assessment and linked to information held by other government departments:
Your information will be kept strictly confidential. Your name, date of birth, gender, address and National Insurance number will be kept separately from all the other information in a secure, password-protected document on a computer system. You will be assigned a unique reference number, so that even though a researcher will see all your information, they will not be able to know it is you.
The ministry of Housing, Communities and Local Government (MHCLG) wants to learn more about the help provided to people who are homeless or threatened with homelessness. This will help to improve services.
MHCLG wants to use the information you provide about how you have become homeless (or threatened with homelessness), your housing history and the sort of things that you need help and support with.
MHCLG also wants to look at how you use other public services and benefits you receive, Your personal details (such as you name) will be needed for this, but the researchers will not know whose information they're looking at.
Any information you provide will not affect the services or benefits that you receive now or in the future or used to identify fraud.
Your information will be kept safe and confidential, and handled with care in accordance with the law.
If you want more information about the project you can ask a member of staff, or look on the Council's website.
This research is being carried out by the Ministry of Housing, Communities and Local Government (MHCLG).
By carrying out this research, MHCLG aims to find out whether:
To do this, MHCLG wants to link information about you and others in your household together with other information, including your homelessness application and past and future information on your use of services and benefits.
MHCLG will use your personal information - name, date of birth, gender, last known address, National Insurance number (if known) - to gather the right data held by other government agencies.
Any information you provide will not be used to make any decisions about what benefits you get, services you use, now or in future, or used to identify fraud.
DWP, DfE and MOJ will only keep your personal information for a month and will not keep records showing you were part of this research.
MHCLG will keep your personal information for five years.
We will only use your data within the terms of data protection laws, will delete your data securely and only keep it for as long as necessary. We will review dates for keeping personal data in the future and if necessary update these privacy notices.
To legally share data for this research, local authorities and MHCLG will rely on the Digital Economy Act 2017.
The collection of personal information by MHCLG for this project is compliant with data protection legislation.
Your local authority will collect your personal data under the public task basis (in this case to provide housing services) and agree to share this data with MHCLG under the public task basis (in this case to reduce homelessness).
MHCLG will rely on the following reasons for processing personal data and additional special category data below:
The processing is necessary for this reason:
(E) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
Special category personal data may be processed if:
(g) processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;
C. The DPA 2017 will provide a lawful basis to process criminal offence data (as required by Article 10 GDPR).
You can talk to your local authority about whether your data is being used for this project without it affecting your legal rights or routine care. You can also see copies of all the data MHCLG hold about you and ask for it to be corrected or deleted.
What if I want more information? If you want more information you can ask a member of staff. You can also contact MHCLG's Knowledge and Information Team about seeing your data or withdrawing from the research by emailing MHCLG's Data Protection Officer at email@example.com.
If you are unhappy with the way your personal information is being handled you can contact the independent Information Commissioner.
The final results of this research will be published on the main government website. You will not be identified in any research report.
We will keep your information for as long as it is required by us or other regulatory bodies in order to comply with legal and regulatory requirements or for other operational reasons. In most cases this will be a minimum of six years. More information on our retention schedule can be found online.
Chorley Council encourages you to review the privacy statements of Web sites you choose to link to from Chorley Council so that you can understand how those Web sites collect, use and share your information. Chorley Council is not responsible for the privacy statements or other content on Web sites outside of the Chorley Council family of Web sites.
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Updated: May 2018