Planning an event on council land

Once you have submitted your event proposal form, we will contact you within 2 to 3 weeks to advise if your event proposal has provisionally been accepted.

You will then be expected to submit the following documents in order for a hire agreement to be issued:

• event management plan including a site plan. You are welcome to submit your own, or you can use our event management plan template
• risk assessment. You are welcome to submit your own, or you can use our risk assessment template
• traffic and parking management plan (if applicable)
• public liability insurance (minimum of £5 million)

Although all of the sections in the event management plan template may not be relevant to your event, it is important that you consider these areas and document in how you plan to manage your event.

All events must be covered by a valid public liability insurance policy, with a minimum of £5million cover although £10million is preferred.
 
If your event involves outside contractors, they must have their own public liability insurance. It is your responsibility as the event organiser to check the current safety certification, risk assessments and method statements for participants attending events, including but not limited to mechanical and animal rides, inflatable's and firework displays, the absence of which would invalidate any insurance policies. The council reserves the right to ask for evidence of these safety documents.