Children and Young People Safeguarding Policy 2022

All concerns, disclosure or incidents should be recorded on the Child Protection Incident Reporting Form (Appendix A). The form maintains a record of any incident. The form should always be filled out as soon as possible after disclosure, incidents or concerns. Copies are available on the Loop and hard copies available from line managers.

To ensure that information is as accurate and helpful as possible, a detailed record should always be made at the time of the disclosure/concern. In recording information you should confine yourself to the facts. Distinguish your personal knowledge from what others have told you. Do not include your own opinions.

Information should include the following:

• the child's name, age, date of birth and ethnicity
• the child's home address and telephone number
• whether the person making the report is expressing their concern or someone else's
• the nature of the allegation, including dates, times and any other relevant information
• a description of any visible bruising or injury, e.g. location, size etc. Also give details of any indirect signs, such as behavioural changes
• details of witnesses to the incident
• the child's account, if it can be given, of what has happened and how any injuries occurred if appropriate
• have the parents been contacted? If so what has been said?
• has anyone else been consulted? If so record details
• has anyone been alleged to be the abuser? Record details

However sketchy the details might be it is essential that any information you have to support your concerns, record the disclosure or document the allegation are captured on the form.