Refusal of Applications for Hire and Cancellations
4.1 The Council reserves the right to refuse any application for the hiring of the Premises without being required to give any reason for such refusal.
4.2 The Council will not accept applications for Hire of the Premises from any person(s) under the age of 21, this includes refusing bookings for 18th Birthday Parties.
4.3 The Council reserves the right to cancel a booking if the Hiring Period falls 14 or fewer days before or four days after an election or such extraordinary or special purposes as the Council thinks fit. If so the Council will refund the Hire Charge (if paid) but the Council will not be responsible for any other loss damage expense or liability that the Hirer may incur.
4.4 The Council reserves the right to withdraw permission to use the Premises and will repay any hire charge (if paid) on cancelling a hiring. However the Council shall be under no liability for expenses incurred or loss sustained by the Hirer as a result of the cancellation.
4.5 Cancellation by the Hirer of a booking shall be made in writing. Where a cancellation is made at least five weeks before a function, the Council will refund of 80% of the balance paid. If the cancellation is made less than five weeks before the event, the Council will retain the payment in full.
4.6 Hirers who do not take up their commitment for any reason or fail to notify the Council in writing of the cancellation shall forfeit any hire charge (if paid) and shall be liable to the Council for the whole of the Hire Charge together with any additional expenses incurred by the Council.
4.7 Substitution and amendments to the nature of the booking shall be notified to the Council in writing and the Council reserves the right either to cancel the booking or amend the Hire Charge in accordance with the agreed Hire Charges.
4.8 The Council accepts no responsibility for the non- arrival of application forms remittances or cancellations.