Use of the Venue
THE LANCASTRIAN AND TOWN HALL IS A STRICTLY NO SMOKING VENUE.
6.1 The Premises shall not be used for any other purpose other than for the event. The council reserves the right to withdraw its approval forthwith should an unauthorised use be taking place and in such circumstances the Council shall require the Hirer and all other persons and property in the premises or any part thereof to vacate immediately.
6.2 The Hirer shall neither sublet or permit any other person or organisation who is not a party to this Agreement to use the Premises or any part thereof without the prior written consent of the Council. If the Council gives consent the second party must complete a further application form and pay a Hire Charge, which shall be at the discretion of the Council. Any cancellation by the Hirer will be treated in accordance with Clause 4.
6.3 Should the Hirer fail to comply with the above procedure the Hiring will stand cancelled and the Hire Charge will be forfeited and the Hirer and Sub- Hirer excluded from the premises.
6.4 The Council will provide an Attendant Service to ensure that the accommodation is available at the due time and that the premises are secured after the function. The Attendants prime duties are to ensure the safety of participants /guests and the security of the premises. The Attendant (s) has full and absolute authority to override the rules in taking such action, as he/she considers appropriate to remove or reduce such risks. The Attendant will not assist the supervision or running of the function.
6.5 The Hirer is responsible for ensuring the adequate administration, organisation and supervision of the event and that these conditions are complied with at all times. Any difficulties arising out of the running of the event are to be dealt with by the Hirer without recourse to any Attendant who will only intervene if the situation presents a danger to the safety of the participants and guests or the security of the premises. In this circumstance the Attendant will assume absolute control and/or summon emergency services for assistance. In the event of fire alarms sounding the Attendant will assume absolute control and will require the assistance of the Hirer (and any persons carrying out a security activity as defined by the Private Security Industry Act 2001) to evacuate the function room. A copy of the Fire Evacuation Procedure is attached to this Agreement.