When do you prepare the agenda?
The crucial thing is to think about the agenda in advance. It's a tool to help you plan the meeting. The agenda for a large public meeting will need careful advance planning and thought, while a small committee meeting can be prepared the day before. If you are having speakers at the meeting, or need background papers or information, remember to prepare the agenda enough in advance to give yourself time to organise these. Think about whether you want to mail the agenda out in advance or give it to people at the meeting.