At every meeting
There is some information that you need to record at every meeting.
- the name of your group, and the date, time and place of meeting
- apologies: this is a record of people who haven't been able to come to the meeting but have let the meeting know that they won't be there. Don't record people who just haven't turned up
- the names of any guests, and which organisation they are from
- details of who is at the meeting. If it is a small meeting, list everyone by name. If it is a large meeting, note the committee members and the total number of members present
- make up an attendance sheet in advance and pass this around for people to sign.