Community Centres - condition of hire

The council properly and reasonably reserves the right to cancel or terminate wholly or in part any booking for any reason including, but not limited to, the following:

1. If the centre is required for any purpose in connection with a Parliamentary European or local government election or referendum or in connection with any local authority function or service or in an emergency situation
2. If the centre requires maintenance work or the centre in part or whole is required as an emergency rest centre or if the centre is rendered unusable by such an event as mentioned in the further exclusions of liability section and Force Majeure section, or for fund raising activities associated with the upkeep or development of the centre
3. If the hirer becomes bankrupt or insolvent or enters into liquidation or receivership
4. If the hirer is more than 30 days in arrears in respect of payments due to the centre in respect of previous and/or current bookings or part thereofI
5. if the booking might, in the council’s reasonable opinion, prejudice the reputation of the council
6. If the behaviour of the hirer/guests (whether as individuals or as a group) is deemed by the council to be unacceptable
7. If the activity of the hirer/guests (whether as individuals or as a group) breaches fire, health and safety or any legislation in any way or deemed unsafe for staff, performers or public
8. If the 6 month regular hirer continually fails to notify the council of cancelled sessions that impacts on other users and council staff

Any such amendment/cancellation/termination shall be without prejudice to any right of action of the council in respect of non-payment or any breach of the terms and conditions.

If the agreement is cancelled for any such reason as is mentioned in conditions above, the council will give to the hirer the maximum practicable notice (except in the case of an emergency) and refund/not charge the fee but will not otherwise be liable to the hirer.

If the hirer fails to observe and perform any of the conditions laid down in these standard terms and conditions the council may:

1. Charge to recover from the hirer any expenses incurred by the council and the council in remedying any such failure including the cost of employing contractors or other persons as maybe appropriate together with an administration fee of £25.
2. Cancel this or any other agreement by the hirer without incurring any liability to the hirer for the return of the fee or otherwise
3. Charge to recover from the hirer a standard fee of £40 per hour for extraordinary cleaning required by the caretaker should the hirer leave the centre unfit as per the conditions of hire laid out in the start and expiration of the period of hiring section and all ensuing subsections together with an administration fee of £25.
4. Charge to recover fully from the hirer any expenses incurred by the council for specialist cleaning services including but not exclusive to biohazards together with an administration fee of £25.